Adds a todoist bar to the Google Calendar page. With this real-time, two-way sync between Todoist and Google Calendar, you’ll be able to visualize, organize, and prioritize your tasks from inside your calendar. Any changes you make in Google Calendar will instantly be reflected back in Todoist and vice versa. Setting Up Connection Between Google Calendar and Todoist Projects Use Pick A Calendar to select which calendar you wish to sync with Todoist. Either you create a new calendar or choose an existing calendar. Once you create the events, they will add up to Todoist tasks. With this new official integration (via TechCrunch), Todoist will be able to directly pull information from Google Calendar and vice versa. So, if you’ve set an event in Google Calendar, it can be.
ToDoist + Google Calendar Integration SetuP3/20/2018 This tutorial shows you how to set up the two way sync between ToDoist and Google Calendar. This works great as an online planner calendar. For years I've been looking for a system that works the way that this does! Finally, a software has met this major productivity need. The calendar layout allows a clean to do list layout spaced out by time like the half-hour by half-hour bullet journal type planners I used to use. With this digital version though, it's accessible everywhere (no forgetting my notebook!) and it's easy to move things around. If you don't want to watch the video, below are the key steps to making this work. STEP-BY-STEP TODOIST INTEGRATION WITH GOOGLE:First log into your Todoist account. You DO need to have a premium account to have access to this feature. As much as I would love it if Todoist paid me to say that... they don't. It's still one of the best purchases I've made online and now my employer pays for a business account that includes Premium features. In the top right, you'll find your menu. It looks like a gear. Under this menu, click on the settings. It also looks like a gear. Now, down at the bottom of another menu you'll find the Integrations tab. Not the gear this time. You'll see different integration options on this page, but the only one we're concerned with is Google Calendar. The others are pretty cool too, but don't offer the 2-way updates that Google + Todoist does. Click the connect button. Another page will pop up and prompt you to sign in with your Google Account. If you don't have one, then this would be a good time to create one. (It's 2018, how do you not have a Google account yet?) This will allow Google to communicate with Todoist and for Todoist to communicate with Google. Make sure you're signing in with the account linked to the Google Calendar you want to use! Once the sync happens-- which can take a few minutes if your internet is slower-- the menu shown below will pop up. The 'Pick a calendar' question is asking where Todoist should send tasks. Google Calendar allows you to compile multiple 'calendars' into one dashboard. In the example below, prioritydigitalservicesprod@gmail.com is the base calendar attached to that account. You may see other options there as well. I find it best to select Todoist (new) to create a separate calendar for your to do list. That way you can toggle it off and on at will. The rest of the settings are best to keep at the default option. You can always come back and change these later. The bottom one is very important. You need to tell Google what to do when it receives tasks without a due time. I select 'should be synced as all day events'. Once you hit connect, you can go over to Google and should see it populated with tasks. This assumes you've put tasks into Todoist already. If your tasks don't have specific due times set to them, the calendar will look like the screenshot below. This isn't very useful as it doesn't sort them any different and you can't move them around. Go back over to Todoist and assign due times. This is a good habit to get into with EVERY TASK. These shouldn't be the actual time that task is due, but rather when you plan on doing it. Simply typing in 'at __:__PM' will assign the task a due time. Make sure to hit save! Now your calendar should start looking a little more filled out. You'll notice that you can click and drag tasks around on your calendar and it will automatically update those tasks in both Todoist and Google. Careful to let each movement save before moving onto the next one. I keep all my tasks that I'm not going to get to this week in the Saturday column. That way at the end of the week, I can zoom out to the Month view of Google Calendar and pull tasks from Saturday to the next Sunday. Then I go back to the week view and can plan out the week from those tasks in the Sunday column. There's a lot of tricks to getting the most out of Todoist. This integration setup should get you on the right path. Setting specific due times instead of having vague ideas of what you're going to do in a day is a huge step in the right direction. Although some days are more productive than others, my productivity has skyrocketed since I started using this system. Comment down below if you have any questions I can help with. Thanks for reading. Leave a Reply. |
Life can be very stressful, there are so many things to do. Therefore it is very helpful to always keep up with your tasks and organize them as best as possible. I am currently studying Computer Science and working also next to university a couple of hours per week somy time in the week and on weekends is very limited.I have to optimize my whole work to get the most of it, so it is very important for me to get done what has to be done in the right time and also to not forget anything important. But I also want to have free time in the evenings and on weekends to create time for things that are also important to me like family, friends,sport but also to just relax.
Because I love technology and find it unhandy to write everything on paper so I use apps to manage what I want and have to do.
Todoist
Since over 2 years I use Todoist as a ToDo planner. I use the app to write down what I have to do and when I want to do it.I also use it if I have to cancel subscriptions, then I create a ToDo which will remember me in X month to cancel the specific subscription. I write ToDos when I want to work in the week, when I want to visit university, when I want to do my assignments and when I have to submit them.With repeating tasks I can easily setup tasks that I have to do e.g. every week. I write in there just everything which is relevant for me.Currently my state is, that if some task is not in Todoist it is not relevant to me because I won’t pay attention to the task.
In Todoist you can not only manage on which day you can do a certain task but you can also prioritize them and groupthem by projects. I currently have over ten projects. Because there are not only apps for Android and iOS but also for Desktopand browser the tasks are always available to me. Also it is very easy to create and reorganize tasks, e.g. by the use of natural language, which is also a huge advantage over the classical ToDo list on paper.
But after I use Todoist over a time I noticed that planning on which day I want to do something is not enough for me.
Google Calendar
Therefore I use Google Calendar to schedule exactly when to do something over the day.
Example: Instead of doing assignment X as a task I have working on assignment X over 3 days as a task and each task I have scheduled 1-2 hours at every day.
With this method I can plan exactly what I can do every day and what I can reach. Also I avoid overloading my day with tasks which canbe very demotivating. And on the opposite it is very satisfying if your ToDo list is at the end of the day is empty andyou can relax the end of the day and collect energy to be even more productive at the next day.
Todoist has the ability to synchronize with Google Calendar, so after I created tasks at Todoist I can switch over to Google Calendarand set time boxes for the tasks. After I set time boxes for the tasks, I can schedule empty time boxes with tasks which I initially scheduledon later days. Thereby I optimize my days but does not fall into temptation to overload my days.
How I Plan
I plan for the whole week on the sunday and every evening I check the tasks for the next day and every couple of daysI readjust tasks if there a new urgent tasks that has to be done within the week.
On the Sunday I already have most of the time the tasks written down in Todoist which I have to do for the week. I check themand add new tasks and delete task if required. After that I break tasks down if required over multiple days.I also pick up the tasks which I haven’t worked on the last week in the planning of the new week.Next I schedule for each day in Google Calendar the time boxes when I do what, from morning to evening.
On every evening I check if I have done everything I have planned. If something is left, I schedule it for the next days.Also I readjust new tasks for the week if the task is urgent or for the weekend if the task is not urgent.
Every couple of days I do a little bit of optimizing which is required if many new urgent tasks has been created within the week.This helps me to keep up my priorities and the most important and urgent things that has to be done in the week.
I plan actual work, not only appointments and events
Which is very important to me is that I plan next to things like deadlines I also plan time for actual for. So if I have to submit an assignment for university I do not plan only the deadline but also I think how many hours I have to invest in itand then I plan the actual working on the assignment at days where I have time left to do the assignment.
It’s totally free
Google Calendar And Todoist
Google Calendar is free and even Google Calendar synchronisation is part of Todoist free starter plan. I currently haveas student Todoist buisness with a 70% discount whereby I just pay under 20 Euro per year. But the free starter plan should beokay for most people out there.
Todoist Vs Google Calendar
Todoist also offers a free month of Premium to try it out. There are also sometimes coupons which you can use to get a couple of months of Todoist premium for free. And if you reached a specific karma level you also unlockfree months of premium. You get karma if you complete tasks and it is basically a playful measurement to view how productive you are.
Conclusion
The synergy between Todoist and Google Calendar works great for me. Both apps became part of my daily workflow over the last two years.Over time I optimized the process, first I just used Todoist, later I added Google Calendar to it. Now I can schedule comfortableand then work on one task concentrated without worrying about stress or that I have forgotten anything.
Todoist Google Calendar Sync
Written on December 23rd , 2018 by Lasse Schultebraucks